Current residents may sublease their apartments to another person by signing a sublease agreement through JSM. This sublease contract is an agreement between the original resident (sublessor) and the new resident (sublessee). The original resident will still be ultimately responsible to JSM for the lease obligations should the sublessee not fulfill her sublease obligations. Fees for subleasing are $50 for each apartment sublease agreement.
Current residents are responsible for locating their own sublessees. Choose responsible individuals as your sublessees. Residents can place their names on JSM's online sublease referral list - Sublet Your Apartment Request Form. We also suggest that residents searching for sublessees post a listing on Craigslist, place an ad in the Daily Illini and/or post flyers throughout campus.
All sublease applicants must submit an online application. Once a sublessee is found, please instruct them to submit their application located on our website before an appointment can be scheduled. Original residents must call our office to schedule a sublease signing appointment. Potential sublessees not passing the credit application will not be allowed to sign the sublease agreement. Any outstanding balance must be paid in full before the sublease signing appointment.
Before the appointment, original residents and potential sublessees must discuss and decide upon the following items which will be written into the sublease agreement: start date of the sublease, end date of the sublease (cannot exceed the lease end date), sublessee payment amount and security deposit. If the agreed sublease amount is short of the lease amount, the sublessor will be responsible for paying the difference to JSM.
Sublease Security Deposit
JSM strongly suggests that the sublessor require the sublessee to pay a security deposit. This can be any amount agreed upon and is paid directly to the original resident. At the sublease signing appointment, residents will be given a new "Inventory & Condition Report". JSM recommends that on or near the start date of the sublease, one of the current residents and one of the sublessees inspect the apartment together noting the condition of all items on the report. Both individuals should sign it, date it and keep copies for themselves. If the sublease end date coincides with the end of the original lease, the sublessor will wait to receive the information on deductions from the original security deposit paid to JSM.
The sublessor is required to return the sublessee's security deposit within thirty days of receiving information on their security deposit from JSM. If the sublease end date is prior to the end of the original lease, the sublessor will need to inspect the apartment for damages. The sublessor must return the security deposit within thirty days of the end of the sublease agreement.
If all roommates in a multiple bedroom apartment are subleasing, the current residents need to designate one roommate to act as their representative to sign the sublease by signing an "Authorization to Designate Sublease Signing Representative" form. This form can be obtained from our office or downloaded from our website, but needs to be signed and presented at the sublease signing appointment. The representative is the only person from the current roommates that needs to come to the signing appointment. However, all new sublessees must be present at the signing appointment.
If all roommates are not subleasing, the roommates who are not subleasing must sign a "Sublease Authorization" form which can be obtained from our office but needs to be presented at the sublease signing appointment.
Summer sublessees (those who sublease from May through August only) as well as original residents must pay the entire summer rent amount to JSM at the lease signing appointment. Payments can be made by check, money order or online with a credit card through Paylease. Regular sublessees can pay their rent in monthly installments on the first of each month in accordance with the original lease agreement by check or money order or online with a credit card through Paylease.
If any of the original residents has automatic withdrawal for rent, he/she must fill out a summer withdrawal form. If a summer withdrawal form is not turned into the office, the original amount will continue to be deducted.
If a parking space is also being subleased, an "Agreement to Sublease Parking Space" can be obtained from our office and must be completed by the original parking tenant and the person to whom the space is being sublet.
Sample Sublease Document- Sample sublease agreement that we fill out in the office.
Sublease Authorization Form- The sublessors need to have this authorization form signed by all roommates authorizing them to sublease to whomever.
Authorization to Designate a Signing Representative- If you are subleasing and can not be present at the time of signing you will need to designate someone to sign on your behalf.
Parking Sublease Form- You can print this form out, have both parties fill out and sign before turning it in. Sublessee will need a photocopy of signed parking agreement and original parking lease to have the authority to tow.
ACH Form - Final Withdrawal & Cancel Withdrawal (PDF)- Use the ACH form to request the final withdrawal and cancellation of automatic withdrawals that you previously set up through JSM.